Salary negotiation email: counter-offer, other terms and a recap after the call.
Ask for a higher CTC or base salary, for a joining bonus or a notice period buyout, or put what you asked on a call in writing. Type the offer and the figure you want, and copy the email. With a free account, the AI writes your reasons from your notes, and nothing else.
Your email
The email is free, needs no account and is written in this browser. The AI paragraph is optional, needs a free account, and sends your notes only when you press the button.
How to negotiate a salary offer by email.
In this order. The tool above writes the emails for steps 3, 4 and 5.
Get the offer in writing
Before you negotiate, have the figures on paper: the CTC or base salary, how much is fixed and how much variable, any joining bonus and its conditions, and the joining date they expect.
Decide one figure, and why
Pick the number you will ask for, and two or three reasons they can check: your experience, a result, your current pay, what the role involves, or another offer you have in writing.
Ask once, with the reasons
Thank them, give the reasons, then ask for the figure. One figure, not a range: a range tells them the lowest you would take.
Ask about other terms if pay cannot move
A joining bonus, a buyout of your notice period, a later joining date, an early salary review or days from home. Each costs them less than a higher salary.
Get the final terms in writing
After a call, send a short note of what you asked. Accept only when the revised offer letter shows the new terms.
Salary negotiation email templates.
Each is the tool's own output for the details shown. The people, companies and figures are made up. Change them to yours, or fill in the form above.
Subject: Data analyst offer: a question about the CTC
Hi Priya, Thank you for the offer for the data analyst role at Meesho. I'm excited about the role, and I'd like to make it work. I have 4 years in product analytics, and at my current company I built the funnel dashboards the growth team reviews each week. You mentioned this role also owns the pricing experiments. The offered CTC is ₹12 LPA. Would you be able to bring it to ₹14 LPA? I'm happy to talk it through on a call if that's easier. Thank you for considering this. Best regards, Maya Rao
Two facts they can check, then one figure. No market rates, no pressure.
Subject: Product designer offer: a question about the base salary
Dear Jordan Lee, Thank you for the offer for the product designer role at Lumen. I am very interested in the role, and I would like to find terms that work for both of us. I have led the design of two products from first sketch to launch, and the role as you described it includes building the design system as well. The offered base salary is $85,000. I would like to ask whether it could be raised to $92,000. I would be glad to discuss this on a call if that is easier. Thank you for considering my request. Kind regards, Daniel Kim
The same email in the formal tone, for a base salary. The figure is one number, not a range.
Subject: Inventory planner offer: a question about the CTC
Hi Anita, Thank you for the offer for the inventory planner role at DHL Supply Chain. I'm excited about the role, and I'd like to make it work. My current CTC is ₹8.4 LPA, and I would be joining from a role where I already plan stock for 3 warehouses on Manhattan WMS. The offered CTC is ₹9 LPA. Would you be able to bring it to ₹10.5 LPA? I'm happy to talk it through on a call if that's easier. Thank you for considering this. Best regards, Rohan Gupta
Your current pay is a fact you can show. State it, and let them see the gap themselves.
Subject: Customer success manager offer: a question about the CTC
Dear Mr. Thomas, Thank you for the offer for the customer success manager role at Freshworks. I am very interested in the role, and I would like to find terms that work for both of us. I have a written offer from another company at ₹20 LPA CTC, open until 31 October. Freshworks is my first choice, and I would rather join you. The offered CTC is ₹18 LPA. I would like to ask whether it could be raised to ₹20 LPA. I would be glad to discuss this on a call if that is easier. Thank you for considering my request. Kind regards, Aisha Khan
Only mention an offer you have in writing, and say what it is. They may ask to see it.
Subject: Inside sales executive offer: a question about the fixed pay
Hi Rahul, Thank you for the offer for the inside sales executive role at Zeta. I'm excited about the role, and I'd like to make it work. My current fixed pay is ₹6.2 LPA, so the offer would lower the part of my pay that is certain. The offered fixed pay is ₹6 LPA. Would you be able to bring it to ₹7 LPA? I'm happy to talk it through on a call if that's easier. Thank you for considering this. Best regards, Sneha Iyer
Variable pay depends on targets. Asking about the fixed part is a fair question in its own right.
Subject: Backend engineer offer: a question about the CTC
Hi Vikram, Thank you for the offer for the backend engineer role at Ledgerly. I'm excited about the role, and I'd like to make it work. I would lose an annual bonus of ₹1.5 lakh by leaving before March. The offered CTC is ₹24 LPA. Would you be able to bring it to ₹27 LPA? I'd also like to ask about a joining bonus of ₹1.5 lakh. I'm happy to talk it through on a call if that's easier. Thank you for considering this. Best regards, Priya Nair
The bonus ask has its own reason: money you would give up by leaving now.
Subject: Site engineer offer: a few terms
Dear Ms. Kavita Rao, Thank you for the offer for the site engineer role at L&T Construction. I am very interested in the role, and before I accept I would like to ask about a few terms. Could you let me know whether these would be possible: - A joining bonus of ₹75,000 - A buyout of my notice period of 90 days I would be glad to discuss this on a call if that is easier. Thank you for considering my request. Kind regards, Karthik Subramanian
Two asks, listed, so they can say yes to one without a long reply.
Subject: Marketing coordinator offer: a few terms
Hi Kunal, Thank you for the offer for the marketing coordinator role at Northwind. I'm excited about the role, and before I accept I'd like to ask about a few terms. Could you let me know whether these would be possible: - A salary review after 6 months - Working from home 2 days a week I'm happy to talk it through on a call if that's easier. Thank you for considering this. Best regards, Neha Joshi
A review date costs them nothing today, and gives you a date to ask again.
Subject: ICU staff nurse offer: a few terms
Hi Sam, Thank you for the offer for the ICU staff nurse role at Apollo Hospitals. I'm excited about the role, and before I accept I'd like to ask about one more thing. My current hospital needs 60 days' notice, and I would like to leave on good terms. Would a joining date of 1 December be possible? I'm happy to talk it through on a call if that's easier. Thank you for considering this. Best regards, Meera Pillai
One ask, one reason. Most employers expect this question.
Subject: Senior backend engineer offer: following up on our call
Hi Neha, Thank you for speaking with me today about the offer for the senior backend engineer role at Ledgerly. As we discussed, I asked whether the CTC could move from ₹30 LPA to ₹33 LPA. I also asked about a buyout of my notice period of 60 days. Could you let me know once you have an answer? If anything changes, I'd be grateful for a revised offer letter. Thank you for your time. Best regards, Arjun Mehta
It records what you asked, not what they agreed. Nothing is agreed until the offer letter changes.
Subject: Communications officer offer: following up on our call
Dear Ms. Grace Okafor, Thank you for speaking with me on Thursday about the offer for the communications officer role at Leeds City Council. As we discussed, I asked about a joining date of 5 January and relocation support. Could you let me know once you have an answer? If the terms change, I would be grateful for a revised offer letter. Thank you for your time. Kind regards, Fatima Sheikh
Formal, for a public employer. It asks for a revised letter if anything changes.
What a CTC is made of.
Indian offers quote a CTC, and only part of it is paid each month. Negotiate the part that matters to you, and name it in the email.
Fixed pay
Basic, HRA and allowances: what is paid every month whatever happens. It is the part to compare first.
Variable pay
A performance bonus or incentive, often paid yearly and tied to targets. Ask how much of it people in the role usually receive.
Employer contributions
The employer's PF and gratuity are part of the CTC but are not paid to you each month.
Joining bonus
A one-time payment, often with a clawback if you leave within a year. Read the condition before you count it.
To see what each figure pays a month after tax and PF, put both into the in-hand salary calculator.
What not to write in a salary negotiation email.
Four lines that make a yes harder, each rewritten.
Avoid: I deserve at least ₹15 LPA for this role.
Write: Would you be able to bring the CTC to ₹15 LPA?
"Deserve" asks them to agree with your view of yourself. A figure and a reason ask them to check something.
Avoid: The market rate for this role is ₹18 LPA.
Write: My current fixed pay is ₹11 LPA, and this role adds a team of 4.
A market figure with no source is easy to set aside. Facts about you and the role are not.
Avoid: If you can't match ₹16 LPA, I'll have to decline.
Write: Is there any flexibility on the CTC? I'd like to make this work.
An ultimatum ends the conversation if their answer is no, even when there was room on other terms.
Avoid: Kindly revert with the revised offer at the earliest.
Write: Could you let me know whether this is possible?
"Revert" means "go back" outside India, and "at the earliest" reads as pressure.
What the tool does with your details.
The email is written in this browser
From the details you type: the thanks, the figures, the question and the sign-off. Nothing is sent anywhere, and the figures go in exactly as you type them.
The gap is worked out, not written
The tool reads the two figures ("12 LPA", "₹12,00,000", "$85k") to show how far apart they are. The email never states the difference or a percentage.
The AI writes your reasons
With a free account. From your notes, it writes two versions of the paragraph that gives your reasons. It is told to use only your notes, and never to mention market rates, offers you did not give, or pressure.
Every version is checked first
Code checks every name, figure and claim against your notes, a second model call must quote your notes for every claim, and a third judges whether anything is unsupported. A version that fails is dropped.
Plan your last day before you accept.
Accept only when the revised offer letter shows the terms you agreed. Then work out your last day: the notice period calculator gives the date, and the resignation letter generator writes the letter that starts it.
Is it okay to negotiate salary by email?
Yes. Email gives you time to choose your words and gives the recruiter a clear figure to take to the hiring manager. If they call you instead, send a short recap afterwards so you both have the same note.
How much more should I ask for?
There is no rule that fits every offer. Ask for one figure you can give reasons for: your current pay, another offer, your results, or the size of the role. The tool shows how far your figure is from the offer, so you can see the step you are asking for.
Should I mention my current CTC?
If it helps your case and you are comfortable sharing it. Many Indian employers ask for it anyway. Never round it up: they may ask for payslips.
Can I mention another offer?
Only if you have it in writing. Say what it is and when it closes, and say whether you would still prefer to join them. Never invent one: recruiters often ask to see it.
What if they say the salary cannot change?
Ask about other terms: a joining bonus, a buyout of your notice period, a later joining date, an early salary review or days from home. Choose "Other terms" above for that email.
Can negotiating make them withdraw the offer?
It is rare when the request is polite and has reasons. An ultimatum, a figure with no reason or a made-up offer raises the risk. The email this tool writes asks; it never threatens.
Is this salary negotiation email writer free?
The email, the templates and the gap between your figures are free and need no account. The AI paragraph needs a free account, so each version can be checked against your notes first.
Does the AI make anything up?
It is told not to, and every version is checked before you see it: names, figures and claims must be in your notes, a second check must quote your notes for every claim, and a version that fails is dropped. It never writes the offer, the figure you ask for or the question; those are the page's own sentences.
Get a free review of your resume before the next offer.
The free review reads your whole resume in about a minute.