Free tool · India, UK and US

Resignation email

Most resignations are sent by email now. The body is the same as a letter, without the date and address block, under a subject line HR can find later.

Subject line: "Resignation: your name, your job title", with your employee ID in India.
Send it to your manager and copy HR. Tell your manager in person or on a call first if you can.
Attach a signed PDF only if HR asks for a letter as well.

Free, and there is no account. The letter is written in this browser from what you type, and it is sent nowhere.

Example

Resignation email: a worked example.

Written by the generator above from the details in the caption.

A resignation email in the UK, greeting the manager by first name.

Subject: Resignation: Hannah Clarke, Marketing Executive

Dear James,

I am writing to let you know that I am resigning from my position as Marketing Executive at Lumen Studio Ltd. In line with my notice period of four weeks, I propose Monday, 30 November 2026 as my last working day, subject to confirmation.

I am moving to another city, so I will not be able to continue in this role.

Before my last day, I will hand over my ongoing work, files and contacts. Please let me know who will take over my work, so that we can plan the handover.

I am grateful for my time at Lumen Studio Ltd. I have learned a great deal here, and I have valued the support of the team. Thank you for your guidance and support.

Please let me know the arrangements for my final pay, including pay for any holiday I have not taken.

I hope we will stay in touch. I wish you and the team every success.

Warm regards,
Hannah Clarke
Marketing Executive

Subject lines that work

Resignation: Priya Nair, Senior Software Engineer (Employee ID: SSPL-48213)
Two weeks' notice: Alex Morgan, Marketing Coordinator
Resignation with immediate effect: Sneha Kulkarni
Notice of resignation: Hannah Clarke

Leave out vague subjects such as "Important" or "Update". HR searches its mail by your name and the word resignation.

Who to send it to

Put your manager in the To line and HR in Cc. If your contract names someone else to receive notice, send it to them too.

Many Indian companies also ask you to submit your resignation in their HR system. The email is your record; the HR system starts the exit process. Check which date your notice is counted from: the email, or the day HR accepts it in the system.

When to send it

Send it during working hours, soon after you have told your manager. Your notice is counted from the date of the email, usually from the next day unless your contract says otherwise, so a draft left in your outbox until Monday costs you the weekend.

Keep a copy

Keep the sent email and HR's reply confirming your last working day. Save your own resignation only, not company files.

More letters

Related resignation letters.

Each one opens the generator set up for that case.

Questions

Common questions.

Is a resignation email enough, or do I need a letter?

An email is enough for most employers, because it is written and dated. Some HR teams also ask for a signed letter or a resignation in their HR system. The generator gives you the email and a PDF or Word letter from the same details.

What should the subject line of a resignation email be?

"Resignation: your name, your job title". Add your employee ID in India. For a US two weeks' notice, "Two weeks' notice: your name" is clear.

Should I attach my resignation letter to the email?

Only if HR asks for one. Otherwise put the letter in the body of the email, so it can be read on a phone without opening a file.

Can I resign by WhatsApp or text message?

Put it in an email as well. A chat message may not be accepted as formal notice, and it is easy to lose. A short message to say an email is coming is fine.