Teacher Job Application Email Sample with Resume

Sample email for a teacher job application

Subject: Application for PGT English, Grades 11 and 12: Kavya Reddy

Dear Principal,

I am applying for the PGT English position advertised on your school website. I hold an M.A. in English Literature and a B.Ed., and I have eight years of experience teaching English, most recently to Grades 11 and 12.

In my current role, I introduced timed writing practice with individual feedback for senior-secondary students. I also prepare and moderate internal assessments for the English department. I would welcome the opportunity to discuss how this experience could support your students.

I have attached my resume as a PDF. Please let me know if you need copies of my certificates or any other documents.

Kind regards,
Kavya Reddy
+91 95XXX XXXXX
kavya.reddy@example.com

This is a fictional email that matches the sample resume on this page. Replace every detail with your own.

A template you can fill in

Subject: Application for [Subject] Teacher, [Grades]: [Your name]

Dear [Principal's name, or "Principal" if no name is given],

I am applying for the [Subject] Teacher position at [School], advertised on [where you saw it]. I hold [your qualifications] and have [your experience, or your teaching placement] teaching [subject and grades].

In my [current role or placement], I [one specific example: a lesson sequence you planned, an assessment you prepared or a change you made for students who needed support]. I would welcome the opportunity to discuss how this could support your students.

I have attached my resume[ and any other documents the vacancy asks for]. I can be reached at [phone] or by replying to this email.

Kind regards,
[Your name]

Subject lines for a teacher job application

Name the post, the subject and yourself, so the school can file the email without opening it. If the vacancy gives a reference number or a required subject line, use that instead.

• Application for Primary Teacher (Grades 1 to 5): Ananya Iyer
• Application for TGT Mathematics, Ref. MATH-2026-04: Arjun Mehta
• Application for PRT English, Fresher with B.Ed.: Meera Nair
• Application for Science Teacher Vacancy: Rahul Verma

The names are fictional examples.

If you are applying as a fresher

Use your teaching practice, tutoring, volunteering or a relevant project as evidence, and describe it accurately. Do not turn a placement into employment, and do not claim a whole class if you assisted another teacher.

Example paragraph: During my B.Ed. teaching practice, I planned and taught reading lessons for a Grade 6 section under my mentor teacher's supervision, and adjusted the activities when students needed a different explanation.

See the fresher teacher resume for how to present placements on the resume itself.

If you already have teaching experience

Name the subject and the grades you teach, then give one example of your work. A short account of lesson planning, assessment or classroom routines tells a principal more than calling yourself passionate or hardworking.

Example paragraph: In my current role, I teach science to Grades 9 and 10, use short weekly checks to find topics students need to revisit, and share lesson materials with two colleagues in the department.

Applying to a private school

Private schools usually recruit directly, so your email may go straight to the principal or the office that handles hiring. Follow the vacancy's instructions on where to send it, what to attach and whether to fill in a form as well. If no name is given, write "Dear Principal" or "Dear Hiring Team". Do not guess a name. For a resume tailored to this setting, see the private school teacher resume sample and the Indian teacher resume format.

How to send your resume by email

• Attach the resume as a PDF unless the school asks for another format. Name the file clearly, for example Kavya-Reddy-PGT-English-Resume.pdf.
• Mention the attachment in the email, and keep the email short. The resume carries the detail.
• Use the same name, dates, qualifications and contact details in the email, the resume and any form.
• Send from an address that shows your name. Send yourself a test copy first to check that the attachment opens.
• Attach certificates, a cover letter or a portfolio only when the vacancy asks for them, or when they are directly relevant. Do not include identifiable student records as evidence.

Why the resume leads with subject and grades

PGT English and Grades 11 and 12 tell the school what the applicant teaches. The earlier Grades 8 to 10 role shows progression. For an application outside this context, explain unfamiliar titles and do not imply that one qualification grants teaching eligibility everywhere.

Use classroom evidence carefully

The sample describes timed writing practice and assessment moderation. A change in cohort results can have several causes, so the revised bullet reports the comparison without claiming the teacher alone caused it. Use only results you can explain and appropriately share.

Common questions

Should I write an application letter or an email?

Send what the vacancy asks for. If the school asks for an application letter, use the same content in letter format: your address, the date, the school's address, then the body above. For a fuller letter, see these teaching cover letter examples.

Should I attach a cover letter too?

Only if the school asks for one. Otherwise, a concise email can serve as the introduction, with the resume carrying the detail.

Can I send the same email to every school?

Reuse the structure, but check the school's name, the subject, the grades and your example each time. Never leave another school's name or a placeholder in the message.

What should I prepare after applying?

If the school invites you to interview or teach a demonstration lesson, see these teacher interview questions with example approaches.